Allegheny College

Dance Party Event Registration Worksheet

This form was created to expedite the registration process for dance parties. Typically, dance parties are held at fraternity or college-owned houses and are open to all Allegheny students and their guests. For event planners, completing this form will assist students in planning a safe event. A student representing the sponsoring organization(s) must submit this form no later than one week prior to the anticipated date of the event. Event sponsors will be notified of the status of the registration (approved or not approved).
Please be aware that all dance parties must meet the following criteria:
1) Open to Allegheny students and their guests (over the age of 18) only.
2) No alcohol is permitted at the event.
3) A hired security guard must be on duty for the duration of the event (this can be an off duty Allegheny or Meadville Police Officer, or a Reinhart or Woodring Security guard).

Sponsoring Organization(s)*

Name(s) and phone number(s) of event sponsor(s) that will be present at the event*

Advisor(s) Name*

Person completing form and phone number*

Location of event*

Date of Event*

Please note, events will only be approved when held between the first and last day of classes each semester.

Event theme*

Event beginning time*

Event end time*

Please note, the amplified noise at your event should end no later than 1:00 a.m.

Name of person(s) notifying neighboring community members of the event and method of notification.*

Notification must be completed at least three days prior to the event.

Name of hired security guard(s) or company

Allegheny Safety and Security will receive a copy of your event registration and may visit your event. It is strongly recommended that you hire an off duty officer or security guard to be present at your event.

Names of sober members that are monitoring the entrance of event (2 names)*

Monitors are required to keep a list of individuals admitted to the event. The list should be kept for a month and can be discarded if not requested.

Will guests (over the age of 18) of Allegheny students be admitted to the event?*

yes

If so, what identification will be required for admittance?

Driver's license or state i.d.

College i.d. card

How will intoxicated persons requesting admittance to the event be handled?*

Name(s) of sober persons monitoring the exit(s) of event.*

Please ensure guests of your event are leaving the event safely. Please offer two escorts or call security escorts for persons exiting alone.

Name(s) of sober persons montiroing the open area(s) of event.*

There must be at least one sober person from the sponsoring organization(s) per 25 guests.

In the event of a problem, how will the event be ended safely?*

Who is monitoring the noise level (provide name and phone number) and how will noise complaints be handled?*

AGREEMENT SECTION*

The sponsoring organization(s) [WE] have read the Alcohol Policy and agree that the event will abide by all State laws, college policies per The Compass, and event registration guidelines.

WE recognize that the college will not accept alcohol use by our guests or the members of the sponsoring organization(s) as an excuse for misconduct.

WE agree that the event will follow the specifications of this approved Event Registration form.

(If the sponsoring organization is a fraternity or sorority) WE agree that the event will be in compliance with the risk management policies set forth by our national headquarters.

Publicity relating to the event may not be posted until approval is received. If approved this form must be available at your event upon request.

Fields marked with an * must be filled in.

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