Administration»Residence Life
Director: Kazi Joshua
Reis Hall

Event Planning Worksheet (for events without alcohol)
The purpose of this form is both to register on-campus events which do not involve alcohol and to assist organizations in planning for safety issues during events. For events occuring in residential areas, students/organizations must contact the Area Coordinator responsible for the area in which the event will occur. Approval of all events must be accompanied by a planning meeting with a representative of the Student Activities Office of the Office of Residence Life, thus sponsors who are seeking event approval for the first time must submit a completed registration form seven days in advance. After this, a 48 hour advance approval is required for events.

Note: All outdoor events must be approved by the Director of Student Activities.
Date of Application*
Contact Person*
Contact Phone*
Emergency Contact (if different)
Emergency Phone (if different)
Sponsoring Individuals/Organizations
Please list any sponsoring individuals/organizations and contact information.
Event Location*
Event Date*
Event Time
Beginning time to ending time.
Number of guests
Facility Capacity (per fire code)
Composition of Attendance
Is the event open or by invitation?
Activities Associated with event
Entrance
Will individuals not associated with Allegheny College be permitted to attend?
Who will monitor the event?
If by invitation only, how will you check if a person is invited?
Will intoxicated individuals be admitted?
Security
Will there be professional security present? If so, how many and what role will they play?
Alcohol Brought to Event
What procedure will be followed if alcohol is brought into the event?
Handling of intoxicated individuals
What arrangements have been made to care for intoxicated guests?
Noise Monitoring
How will noise be monitored?
Noise procedure
What will be the procedure if the event is deemed to noisy?
How will intoxicated individuals be handled at the end of the event?
How will driving while intoxicated be prevented?
Ending event early
What plan has been made to end the event early if problems arise?
In submitting this form:
1. In pursuing registration for a non-alcoholic event, we agree that there we be no alcohol present at this event.
2. We agree that the event will follow the specifications of the approved Event Registration Form.
3. If applicable, we agree that we will follow all risk-management policy requirements of our organization.
Fields marked with an * must be filled in.
Please enter the words you see below in the box.
If the words below are difficult to read, please use the refresh button to the right of the words.